Complete Instrument & Product Tracking for Surgical Procedures
Our theatre module provides you with a integrated system that ensures traceability, accountability, and safety for every surgical procedure. Our solution provides an end-to-end tracking mechanism for all instruments, sterile packs, and implants used in the operating theatre, all tied to the individual patient, procedure, and surgical team.
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Complete Product Traceability
Ensure that every item used in theatre is accurately recorded and linked to the specific patient. From sterile packs to implants, each product is tagged with its relevant information, including its unique serial number, expiry date, and more. This means that every item is accountable, ensuring the highest standards of patient safety.
Real-time Data Capture & Reporting
The system captures every action in real time, allowing staff to log product usage, including items used or not used during the procedure. At the end of the procedure, a full report can be printed, providing a detailed record of every product used, including patient associations, staff members, and procedure details.
Customizable Reports for In-Depth Insights
You’ll have access to our reporting capabilities, to look up product usage, patient associations, staff accountability, and more. Reports can be filtered by various parameters including patient code, procedure code, theatre location, item type, and even specific staff members.
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Patient-level report: Track all instruments, sterile packs, and implants used across multiple episodes for a specific patient. -
Theatre-Specific Report: View item usage by theatre, ensuring full visibility of the instruments in each location. -
Item List Report: Identify all the patients an item has been used on, ensuring better inventory and compliance tracking. -
Duration Report: Track the time spent in each procedure, with detailed or summary views for end-of-day reporting. -
Non-Conformance Report: Record any issues with items or trays, associating documentation and images for audit trails.
Full Compliance & Regulatory Support
With Theatre Trace, compliance is built into every step. Our system supports MDR requirements by accurately tracking class 3 items, including implants. Whether the item is listed on the MS1 registry or not, the system ensures that all relevant product information is captured, and patient cards are generated where required. Additionally, our system includes support for stock management with a traffic light system, highlighting expired or soon-to-expire items, ensuring that only compliant products are used.
Efficient Tracking of Instrument & Sterile Pack Use
- Sterile Pack Traceability: Each sterile pack is linked to the patient and theatre, ensuring that every product is accounted for.
- Staff Accountability: The system tracks who is recording each item, including when staff changes occur during the procedure.
- Procedure Codes & Costing: Procedure codes and associated costs are recorded, providing insight into the financial aspects of the procedure, including NHS chargeback calculations.
Key Features & Benefits
- Patient Level Costing: Theatre Trace provides a unique patient-level costing feature for both implants and sterile packs, helping you track the exact cost of each procedure. This is a highly valuable tool that is rarely seen in the industry.
- Patient Card for Traceability: Under UK and EU law, class 3 products require a patient card, which we facilitate through our system. This ensures compliance and simplifies post-surgery traceability.
- Real-Time Data Capture: With Theatre Trace, you can ensure every item is scanned and recorded in real-time, minimizing manual data entry and reducing the risk of errors.
- Offline Mode: Theatre Trace can operate in offline mode, making it ideal for external clinics or providers who need to scan items but do not have direct access to your internal network.
Product Recall and Tracking
Theatre Trace also supports product recall functionality. If a product needs to be recalled, the system allows you to track all patients that have used the product, ensuring that you can act quickly and accurately. This is crucial for patient safety and compliance with the latest regulatory standards.
Simplified Training & Ease of Use
With a streamlined training process that takes under 5 minutes, Theatre Trace ensures that your staff can quickly adopt the system and start using it effectively. The system is intuitive, reducing the need for extensive training or technical expertise, while ensuring compliance and accountability.
How it Works:
- Scan & Record: Every product, from instruments to sterile packs, is scanned into the system, associating it with the correct patient and procedure.
- Real-Time Updates: Data is updated in real-time, so you always have an up-to-date record of product usage and procedural information.
- Generate Reports: After each procedure, reports can be generated instantly, offering full visibility into the surgical process, from product usage to costs.
- Stay Compliant: Theatre Trace automatically checks compliance with regulatory standards, ensuring your products meet safety and legal requirements.
Takeaways:
- Full traceability for all instruments, sterile packs, and implants used in surgery
- Accountability for staff and clinicians involved in the procedure
- Patient-level costing and detailed financial insights
- Product recall functionality and reporting
- Offline mode support for external clinics or providers
- Comprehensive reporting suite, with customizable templates for easy export
With Theatre Trace, you gain complete control over your surgical inventory, compliance, and patient safety. Our system provides the tools needed for efficient, accountable theatre operations while reducing the risk of errors and improving patient care.